Introduction:
World-Class organisations understand well the benefits of lower total cost and higher productivity resulting from mastering best practices in the important phases of project and contract management. With a focus on the best practices for processes, methods, and techniques, this program will make a great contribution to the skill sets of those involved in contracts and projects.
This 2 part seminar provides both strategic and practical insights into:
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Preparing and administration of both the project plan and the contract
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Critical contractor selection & contractor negotiations
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Identifying and analyzing project and contract risk
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Selecting and leading project and contract teams
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Setting and Measuring Project and Contractor Performance goals
The seminar is split into two modules:
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MODULE I - Mastering Project Management
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MODULE II - Mastering Contracts Management - The Oxford 5-Day MBA
Objectives
Participants attending the program will gain from:
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Knowing your outcomes before you start a project
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Dealing with volatile materials pricing
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Discussing the importance of planning and how to manage the Planning Process
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Learning about contract types and how they transfer risk
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Defining and how to take massive action
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Exploring the various pricing models used in preparing proposals
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Methods of how to keep the team focused on the delivery goal
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Developing negotiation skill sets to gain the organisation’s objectives
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How to set up and operate disciplines required to monitor and control projects
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Understanding important aspects of contractor price and cost analysis
Training Methodology:
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Participants will increase their knowledge base and skill sets through a variety of instructional methods including lecture by an experienced practitioner and consultant who has “been there-done that”, individual and group exercises, reviewing published articles, checklists, and group discussions covering current practices and their relationship to the implementation of new concepts.
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Attendees are encouraged to present problems for discussion on a confidential basis, and to share their experience of particular issues in their company or industry. A supportive comprehensive course manual, in both printed and CD form, enabling practical application and reinforcement is provided. Time will be allowed for general discussions, and for one-to-one discussion with the senior consultant.
Organisational Impact
The organization will benefit by:
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Having the desired outcomes in commercial transactions
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Having better trained project and contract personnel leading and guiding the contracting and project process
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Continuous improvement in the alignment of project results and the organization’s goals
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Higher productivity of personnel involved in contract and project activities
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Making projects and contracting a high value added process
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Improvements in the performance of contractors
Personal Impact
Attendees will gain by participation in this program through:
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Mastering skills in managing project and contract activities
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Improved negotiation skills
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Greater ability to develop professionally
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Increased job satisfaction by becoming more expert
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Receiving increased recognition by their organization leading toward advancement
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Greater confidence in leading, planning, and managing the entire project and contract process
SEMINAR OUTLINE
Module I
Mastering Project Management
Introduction to Projects:
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What is a project?
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Benefits of project management
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Why some projects fail?
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What makes you a ‘Master’ of project management
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Project team and leadership
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What is the team approach
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Roles in and around projects
Identify Your Outcomes and Plan for Achievement:
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The importance of knowing your outcomes
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Project planning
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Handling uncertainty
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Decision analysis under risk
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Defining project success criteria
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Planning issues
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Elements of a great project plan
Organise for Success and Gain & Maintain Commitment:
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Personal attitudes and human behaviours
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Gaining and maintaining commitment
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The keys to effective influence and persuasion
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Understanding interpersonal project team dynamics
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Empowerment
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The project support office
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Effective delegation
Monitor and Control Achievements:
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Data, information and knowledge management
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Integrating project scope, time and cost
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Performance measures and indicators to monitor performance
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Achieving practical conflict management
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Determinants of project success
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Lessons learned and creating learning culture
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Enhancing personal effectiveness
Take Massive Action and Stay Focused:
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Influences on decision making
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Problem solving styles
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Engaging the project team
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Staying focused
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Effective time utilization
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Plan updating and changes handling
Module II
Mastering Contracts Management:
The Oxford 5-Day MBA
Contracting and Negotiations Planning:
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Elements of a Good Contracting and Procurement Process
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Role of Negotiation
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Negotiation—What Is It?
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Characteristics of a Good Negotiator
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Basic Rules of Negotiation, Part 1-A quote is never a concrete number
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Basic Rules of Negotiation, Part 2-The best prepared wins
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Basic Rules of Negotiation, Part 3-Have many issues and a BATNA
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Negotiation Nuggets
Financial Management and Risks:
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Cost and Pricing
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Cost Analysis
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Allocating Overheads
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What is a Fair Profit
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Developing “Should Cost”
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Pricing Models
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Risk Assessment
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Managing the Risks
Contract Types and Payments:
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Contract Risk Sharing Continuum
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Types and Guidelines for progress payments
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Implications of Contract Types
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Fixed Price and Cost-Reimbursement Contracts
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Economic Price Adjustment Clauses
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Understanding and Using Producing Price Indexes
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Invoices and Payments
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Parties to Letter of Credit
Source Selection and Contract Development:
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When and why to use Performance Based Contracting
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Processes for Source Qualification
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Methods of Contracting
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Developing Prequalification and Tendering Criteria and Applying Standards for Final Selection
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Rules for Drafting the Contract
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Terms & Conditions
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Forming the Contract
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Essential Elements
Contract Administration:
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The Critical Integration or Entire Agreement Clause
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Post Award Functions - Overview and Responsibilities
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Contract Administration Duties
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Contract Modifications
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Rules of Contract Interpretation
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Contract Disputes
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Termination
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Contract Close-Out